File Syncing and Sharing

File Syncing and Sharing: the Market and the Products

File sync and share tools provide both individuals and companies with an easy and convenient way to access files from any computer, tablet, or smartphone. With the right sync and share tool, an employee can access key work documents from his iPhone or laptop and also share files with other employees and clients. These tools are quickly becoming critical business tools, allowing employees to work remotely from any location and still access and share key business information.

The bottom line is that file syncing and sharing tools are already key in helping to facilitate mobility for businesses and organizations, and all indications suggest that their prominence is growing. In fact, according to a Forrester survey, nearly one out of every four global information workers use file sync and share services for work, up from just a mere 5 percent in 2010. As the market grows, however, and more and more syncing and sharing tools are introduced into the market, it can be hard to know which tool to choose to meet your unique business needs. In fact, estimates put the number of file sync and share tools on the market at over 90. So how can you know which of the tools out there is right for you? Let’s take a look at the major players in the file sync and share market.

  • Dropbox: Dropbox is one of the most popular tools out there, and provides a file synchronization service that it is easy, intuitive, and fully compatible with Windows, Mac, Linux, iOS, Android, and Blackberry. You can easily set up share files or folders to work in collaboration with others, and it is also possible to share files with non-Dropbox users by creating a link to a file or folder.
  • Google Drive: In Google Drive, it’s easy to create documents, spreadsheets, and presentations, and you can easily share this content with anyone with a Gmail account. Multiple people can collaborate on a document at the same time, and changes are tracked, making collaborative work easy.
  • SugarSync: SugarSync offers cloud storage and file-sharing capabilities, and is an especially ideal option if you need to share large files and folders. However, keep in mind that unlike Dropbox and Google Drive, this service isn’t free.
  • WeTransfer: This tool allows you to easily transfer files of up to 2GB. Both simple and secure, all you need to do to send files is type in the email address of the recipient. You can also share files via social media. All in all, this is an excellent option for larger files.

The bottom line is that when choosing a file sync and share tool it is critical to choose something that will accommodate your business needs. Keep in mind that most of products out there are for small business or personal use, especially when the number of files is only in the hundreds and total size is within 100GB or so. Therefore, if you are a large enterprise with larger needs, you may need to do some research to find a tool that can accommodate your needs.

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