Should Your Emergency Action Plan Include Policies for Pandemics?

Any crisis affects the operation of your business and potentially risks the health and safety of employees. With an emergency action plan (EAP) in place, business owners and company executives can mitigate any ensuing threats, including natural disasters, fires or explosions, security breaches, workplace violence, or severe weather. But now that we have first-hand experience with how Covid-19 impacts the economy, do you need an EAP for pandemics?

Why You Now Need to Prepare for Pandemics

A pandemic affects business operations in many ways. Some of the more common are as follows’

• Reduced business due to less walk-in traffic, fewer orders for products or services, or cancelled orders
• A slowdown in getting necessary materials or supplies, or even stoppage
• Fewer employees, contractors, or temp workers available due to sickness, transportation issues, or lack of child care
• The need to layoff or furlough many employees due to lower customer demand
• Local, state, or federal government restrictions imposed on businesses and people

All of these business challenges will influence your bottom line.

Organizations have a responsibility to protect employees and to limit the effects of any emergency on business operations. Your company needs policies that address the issues caused by any crisis, including a pandemic.

By creating an action plan that includes strategies and protocols for business continuity during the pandemic, you can survive post-pandemic.

The Policies to Include for a Pandemic

An EAP is an essential set of guidelines that prepares and protects an organization from a variety of emergencies. Although every business is unique, you can use your creativity to devise plans that keep employees, customers, and data safe.

One of the most important aspects of any action plan is how you maintain communication. Management and employees need to be in contact whether working remotely or on-site. Any communication methods you choose must be able to reach all members of your organization.

With employees working from home, you also need to set a plan that provides uniformity for data backups, storage, and recovery to ensure all sensitive business data is available when needed yet is protected from cybercriminals.

Another good policy is to cross-train employees so that all essential business functions, such as payroll, continue without delay should people get sick.

A detailed action plan considers all possible scenarios during a pandemic. You need to ask yourself the question, what do we have to do to survive this crisis? With steps on what, who, when, where, and how to implement each procedure, the pandemic EAP enables your company to remain in business.

How to Create a Pandemic EAP

RingStor’s LifeJacket solution helps organizations to create and store an emergency action plan that is readily accessible in the cloud. With built-in templates, the software makes it easy to produce an EAP that you can update and manage.

Prior planning is the best way to help your employees and customers through a difficult and unexpected event. An EAP that is specific to your company’s needs shows good leadership and vision. No crisis, not even a pandemic, should put you out of business.

For more information about EAPs and data management solutions, contact RingStor today at (609) 955-3422.

No Comments Yet.

Leave a comment

You must be Logged in to post a comment.