Why Not Just Use Copilot, ChatGPT, or Claude for your documents?
How VaultIQ Compares to Public AI Tools
| Capability | MS Copilot$30/user/mo + M365 | ChatGPT Enterprise$30/user/mo | Claude / GeminiPer-user subscription | RingStor VaultIQringstor.com/vaultiq |
|---|---|---|---|---|
| Ask questions in natural language | ✓ | ✓ | ✓ | ✓ |
| Source citations per answer | Partial | Partial | Partial | ✓ File + location |
| Works with local / NAS files | ✗ SharePoint only | ✗ Upload only | ✗ Upload only | ✓ Any source |
| Works with OneDrive / Google Drive / SharePoint | ✓ Microsoft only | ✗ | ✗ | ✓ All sources |
| Documents stay on your infrastructure | ✗ Microsoft cloud | ✗ OpenAI cloud | ✗ Vendor cloud | ✓ Your servers |
| Option to run LLM fully on-premise | ✗ | ✗ | ✗ | ✓ Via Ollama |
| Per-department access control (Vaults) | Via SharePoint | ✗ | ✗ | ✓ Built-in |
| Auto-sync without manual uploads | ✓ M365 only | ✗ | ✗ | ✓ Agent-based |
| No existing cloud migration required | ✗ Needs SharePoint | ✓ | ✓ | ✓ |
| SMB pricing (no per-seat AI tax) | ✗ | ✗ | ✗ | ✓ Flat subscription |
| Deploy & run in hours, no IT project | ✗ | Partial | Partial | ✓ |
🔒 Complete data privacy
Your documents never leave your infrastructure. No Microsoft, no OpenAI, no Anthropic — not even RingStor sees your content. Critical for client confidentiality and regulated industries.
📁 Works with files you already have
Local drives, NAS, Windows servers, OneDrive, Google Drive, SharePoint — VaultIQ's agent syncs from wherever your files actually live. No migration, no restructuring.
🏛️ Built for org structure
Vaults, Roles, and DataSets mirror how your firm is actually organised. HR sees HR. Finance sees Finance. The IT team doesn't need to configure SharePoint permissions to make it work.
✅ Cited answers, not guesses
Every answer links back to the exact file and location it came from — not just a snippet. Your team can verify, and your firm has a full audit trail of who asked what.
💰 No per-seat AI tax
Copilot charges $30/user/month on top of M365. A 30-person firm pays $900/month just for AI access. VaultIQ is a flat subscription that covers your whole organisation.
⚡ Running in hours, not months
Install the agent, point it at your folders, ask your first question — all in the same day. No IT project, no migration, no vendor implementation team required.
Best Fit
Professional services firms with 20–200 employees — law firms, accounting firms, consultancies, engineering firms — that have years of documents scattered across local drives, NAS, and cloud storage, cannot send client-confidential content to public AI services, and need their whole team asking questions against shared knowledge — without a six-month IT project to make it work.See it working on your own documents.
We'll set up a 20-minute demo using a sample of your actual files — no commitment, no migration required.